228-004 - EMERGENCY MANAGEMENT COORDINATOR
|Title: Emergency Management Coordinator |
Grade Number: 10N (Exempt) $49,174.00-$69,574.69 per annum
Department: Human Resources, Risk & Safety
The Emergency Management Coordinator coordinates the preparation and implementation of the City's Emergency Management Plan and Emergency Operations Plan updates and related procedures. This involves directly working with the Commonwealth of Pennsylvania for plan direction, and other City departments to support the development and implementation of their specific plan and procedures; the administrative functions for emergency management related training and drills; the administrative functions of the City's Emergency Operations Center (EOC); and the Emergency Response Notification system. The Emergency Management Coordinator also represents the City in various local, regional and state committees and coordinates the City's Emergency Management Team. The Coordinator also serves as the primary liaison to local schools, government agencies, and other private public organizations regarding emergency preparedness matters.
Under the supervision of the Risk and Safety Manager.
May exercise supervision over volunteers, trainers and/ or interns.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The responsibilities of the Emergency Management Coordinator will fall into four primary categories:
1) Program Coordination -- Coordinating the City of Allentown community - based emergency preparedness instruction and information programs (CERT) with other local and regional agencies;
2) Public Information -- Coordinating public information distribution and materials related to community emergency preparedness;
3) Training Coordination -- Recruiting and training a core cadre of Emergency Preparedness Program instructors;
4) Training Delivery -- Providing Education/ Training Programs, conducting, performing or delivering public emergency preparedness and other safety - related educational programs.
" Oversees, coordinates and maintains the operations of the local Allentown Emergency Management Team.
" Maintains the Emergency Operations Center (EOC) and ensures it is in a continuous state of readiness.
" Trains administrative support staff and EOC users in the operation of EOC equipment and tools.
" Develops and maintains the emergency preparedness training and exercise program to ensure NIMS compliance.
" Represents the City in local, regional and state committees and meetings.
" Comprehends and applies written materials including the State plans, statutes, ordinances, reports, articles and operating procedures.
" Coordinates mutual - aid agreements with other agencies and adjacent counties. Maintains coordination with local and state governmental departments and/or non-governmental (NGO) agencies, utilities and industry during any type of emergency.
" Develops Damage Assessment Program. Coordinates assessment activities during and after an emergency. Prepares the required documents or paperwork to assist with recovering or obtaining PEMA and FEMA funds. Interprets and applies all federal and state directives that apply to emergency management and departments supporting EMA.
" Organizes and coordinates local training for public safety and volunteer first responders. Prepares scenarios and procedures and coordinates training for local government officials, industry, utilities and volunteers in conjunction with the exercising of emergency plans.
" Conducts activities to raise public awareness of the emergency plans and procedures that are in place and the public's part in making these plans and procedures work
" Coordinates with the American Red Cross and other like organizations to ensure that adequate facilities are available to shelter citizens should the need arise.
" Coordinates with the school system officials for the development of severe weather warnings, active shooter and school shelter plans.
" Develops and maintains social media accounts for Emergency Management purposes.
" Facilitates planning meetings and initiatives with city departments, agencies, businesses and community members to address the National Preparedness Goal's five (5) mission areas vital to advancing preparedness and address threats and hazard: Prevention, Protection, Mitigation, Response and Recovery.
" Provides assistance in reviewing emergency plans and participates in exercises and drills, as requested, at schools, businesses, health care facilities and community organizations and agencies
" Available on a 24 - hour basis in the event of hazardous material incidents, bomb threats, severe weather alerts and other natural or man - made emergencies.
" Answers inquiries from citizens concerning emergency plans and procedures.
" Assists agencies and businesses, as requested, with the development and review of emergency plans, procedures, trainings, exercises and drills.
" Assists with Special Events Planning; reviews key special event applications and maps; makes recommendations or requirements to event organizers based on the size, scope and/or content of the event. Researches trends in Special Events risk mitigation and enacts policies, in coordination with the Special Events Bureau, to reduce city liability.
" Assess the emergency preparedness and management programs, policies, procedures and shelter facilities to assure that they comply with the Americans with Disabilities Act (ADA). Assure the availability of emergency preparedness materials in alternative forms, upon request, and that emergency preparedness content on the City's web site conforms to Web Content Accessibility Guidelines (WCAG). Maintain the list of accessible transportation resources that are available to transport persons with mobility disabilities, people who use medical equipment and people who use service animals. Include input and participation from people with disabilities and organizations with expertise on disability issues during emergency simulations, exercises and drills.
" Utilizing computer models and various weather service products, stays abreast of current weather conditions and advises city county administrators and/ or department heads of any action that may be needed to reduce injury, loss of life and property.
" Provides assistance, as requested, with research, analysis, planning, implementing and evaluating related to public health emergency response preparedness and response.
" Updates and maintains contact information and resource listings for individuals, equipment and supplies needed for emergency operations.
" Liaison to Lehigh County for dispatching issues.
Education and Experience:
" Three (3) years of experience planning and executing emergency preparedness activities, including writing of plans, procedures, protocols, guidelines and exercise - related training.
" A minimum of two years of college; course work in public administration, business administration, emergency management, public safety or other similar educational program required.
" Possession of a valid Pennsylvania Driver's License.
" Preferred/Desirable: The Homeland Security and Emergency Management (HSEM) Emergency Management Professional Certification; the Federal Emergency Management Agency (FEMA) Professional Development Services (PDS) Certificate/Advanced Professional Series (APS) Certificate; or the International Association of Emergency Managers (IAEM) Certified Emergency Manager (CEM) Certificate is preferred.
NECESSARY KNOWLEDGE SKILLS & ABILITIES
Must be willing and have the ability to work such hours as are necessary to accomplish the job requirements, may be required to attend meetings, seminars and conferences during or after work hours; consistently follow through with duties, assignments and work harmoniously with volunteers, community partners and superiors.
Knowledge Of: Emergency management/disaster mitigation, preparedness and response efforts. Practices and techniques of fire prevention and emergency preparedness. Business English -- including spelling, grammar, letter writing and standard formats for reports and correspondence. Basic supervisory principles and practices. Development of training programs and lesson plans. Standard office administrative practices and procedures, including filing and the use of standard office equipment. Computer applications related to the work, including word processing, basic spreadsheet and other office administrative applications. General fire safety.
TOOLS AND EQUIPMENT USED
Requires intensive daily use of personal computer including word processing, presentation software, data base and spreadsheet programs, telephone, 2 - way radio, LCD projector and other office and training related equipment.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to use hands and fingers to handle or grasp objects, type on a keyboard, manipulate office equipment. The employee is frequently required to sit, stand and walk. The employee is occasionally required to reach with hands and arms, kneel, crouch or squat.
The employee must occasionally lift and/ or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and the ability to adjust focus.
The employee must be able to respond before, during and after emergency events, which may involve working in inclement weather conditions.
The employee must be able to sustain effectiveness during long and challenging, high stress situations in the case of emergency.
The employee must have the ability to: drive a vehicle, operate a personal computer and other equipment in the EOC, read small print on documents, hear and speak well enough to communicate over the telephone and in person.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment can vary.
Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.