029-001 - TREAS & ACCT MANAGER
|THE FILLING OF THIS POSITION IS CONTINGENT ON THE RETIREMENT OF THE CURRENT EMPLOYEE. JOB DUTIES AND DESCRIPTIONS ARE SUBJECT TO CHANGE.|
Class Title: Manager, Treasury and Accounting
Grade Number: 17N
Performs a variety of difficult professional accounting tasks and supervises the work of the Treasury and Accounting Bureau and performs related work as required.
Works under the supervision of the Director of Finance
Supervision over Treasury and Accounting
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Exercises responsibility for planning and supervising the work of Accountants and Clerk III positions (accounts payable, tellers, data entry) and for the performance of professional accounting and administrative tasks in maintaining the centralized accounts of the City. The department head may be available for consultation on difficult problems; however, the incumbent in the position is required to work on an independent basis in the performance of professional accounting duties.
- Assists in the preparation and analysis of complex financial statements and reports as authorized by the Director of Finance.
- Oversees and assists in the preparation of the Comprehensive Annual Financial Report (CAFR), which includes the reconciliation of all funds and the computation of year-end accruals, deferrals, and adjustments.
- Oversees the preparation of the annual Single Audit Report for federal grants
- Performs timely cash management activities, including cash flow analysis (to meet payroll and payable deadlines) and the monthly financial reports to the Mayor and City Council.
- Coordinates all independent audits including audits of the City's pension funds, Liquid Fuels, etc.
- Works with various outside agencies as necessary on matters including delinquent taxes and audits
- Ensures timely reconciliations of bank accounts and Central Treasury in coordination with the Director's immediate staff
- Coordinates and prepares the City's tax certifications, including the annual County Tax Claim upset sale certification.
- Oversees the recording and posting of various City accounting modules including the General Ledger, Accounts Payable, Tyler Cashiering, Licensing, Permitting, Accounts Receivable, Code Enforcement and Utility Billing.
- Oversees the data entry of City Real Estate, Residential Trash, Commercial Trash and Stormwater fees in the ADMINS tax system.
- Develops procedures necessary to assure auditors that the appropriate checks and balances are included in the accounting system
- Monitors the activity for the debt fund and related transactions
- Interacts extensiveley with City Bureaus, Vendors and external auditors to provide or explain non-routine information relating to the City's financial system
- Updates and maintains City banking systems and accurate records for the City's bank accounts
- Researches and gathers data required for record keeping, reports, and other activities
- Performs wide variety of related accounting and administrative tasks
- Ascertains that work flows through office efficiently and timely
- Observes rules and practices on quality of work and personal conduct
- Provides quality and effective customer service with courtesy and understanding to our customers, citizens and internal departments.
- Prepares the City's escrow account transactions.
- Performs other duties, as assigned by the Director of Fianance and/or as conditions warrant.
Education and Experience:
a. BS in Accounting from a college or university of recognized standing with major work in accounting;
b. Ten years of experience in progressively responsible administrative work, professional experience in accounting, at least five of which shall have been in governmental or public accounting; and
c. Designation as a Certified Public Accountant
Necessary Knowledge, Skills and Abilities:
a. Thorough knowledge of accounting theory, principles and practices and its application to a variety of accounting transactions and problems
b. Thorough knowledge of Generally Accepted Accounting Principles and directives of the Governmental Accounting Standards Board
c. Ability to understand the City ordinances, charter provisions, bonded indebtedness requirements and State laws as they pertain to City expenditures and revenues.
d. Ability to analyze and interpret financial statements/reports and to prepare accurate and complete financial statements from such accounting records.
e. Ability to prepare complex financial and administrative reports
f. Ability to plan, organize and supervise the work of others
g. Ability to establish and maintain effective working relationships with other employees and public officials
h. Ability to understand and follow complex oral, written or typed instructions
i. Ability to explain complex financial matters clearly and concisely to employees, elected officials and the public
j. Ability to learn various types of "stand-alone" software programs
TOOLS AND EQUIPMENT USED (list all of the equipment that you use)
Requires intensive daily use of personal computer, accounting software, Microsoft office suite, calculator, copy machine, fax machine, telephone
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is constantly required to sit and talk or hear. The employee is required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. Employee may be required to bend in order to file papers in a 5-drawer file cabinet
The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.