169-001 - RISK & SAFETY MANAGER
|Class Title: Risk and Safety Manager |
Grade Number: 15N (Exempt); $61,262-$91,767 per annum.
Defined Benefit Pension Plan and 457(b) Plan
Medical, Prescription, Vision, and Dental
Department: Human Resources
Performs a variety of administrative and professional work with regard to management and administration of the public risk management program including design and administration of the safety program to include accident prevention and review. Utilize excellent verbal and written communication skills to disseminate information to employees, professionals, and general public.
Works under the supervision of the Director of Human Resources.
May exercise supervision over clerical, temporary, and safety staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
" Serve as the City Risk and Safety Manager by providing oversight and administration to all liability, safety, fleet and workers' compensation programs, including PA Heart and Lung Act.
" Provide oversight of all aspects of the City's self-insured workers compensation program, including but not limited to, oversight of all vendors, application process to the State of PA, excess insurance, third party administrator and all other aspects as it relates to maintain a cost effective program.
" Reviews current insurance legislation to determine necessary changes in insurance requirements and coverage.
" Monitor and maintain an appropriate Fleet Risk Management Program. This includes working with the Department of Transportation, City personnel, vendors and residents.
" Cooperates with independent auditors in completing audit of self-funded programs.
" Monitor and evaluate all recommendations by the City selected insurance brokers to ensure the City is receiving the appropriate protection and analyzing all City exposures to determine the appropriate risk transfer or risk financing measure is considered.
" Makes purchasing recommendations and manages various liability, property, and specialty insurance policies.
" Maintain communication between the appropriate outside and inside legal counsel and the City Administration to ensure all claims are being handled in the best interest of the City.
" Develops policies and procedures for loss prevention and risk control.
" Develops and administers new employee safety orientation.
" Acts as liaison to City wide safety committees, participates in safety meetings, conducts safety training, and ensures compliance with follow up items from meetings.
" Acts as an agent of change relative to behavior based safety programs and supports Safety Compliance Officer in the administration of these programs.
" Participates in Accident Review Committee to analyze accident reports to determine nature, extent, cause and circumstances surrounding accident. Identify hazards and develop solutions to prevent future accidents.
" Provide assistance and guidance to departments regarding liability, risk issues and contract administration.
" Assists Bureau Managers and Department Heads in development and implementation of safety training programs for compliance with all applicable federal, state, and local regulations and requirements.
" Manages DOT and post-accident drug and alcohol testing program.
" Assists in the preparation of the Risk budget and oversees expenditures.
" Conducts research and provides a variety of statistical and administrative reports showing safety performance and accident trends.
" Develops accident reporting forms which are easy to use and provides all necessary information.
" Manage City wide administration of Heart Lung Act and ensures compliance with deadlines and administration of the Act.
" Acts as a resource and liaison to the purchasing and legal department to ensure requests for Certificates of Insurance are handled appropriately.
" Assist in development and administration of all of the department's goals, objectives and systems.
" Work successfully and productively in a team environment or independently and deal with multi-tasks effectively and establish priorities.
" Answer phone calls and provide information and support to constituents as necessary.
" The Risk and Safety Manager ensures the City is meeting all the requirements of the State required Accident and Illness Prevention program.
" Other job duties as necessary.
Education and Experience:
A. Bachelor's Degree from an accredited four (4) year college or university with major coursework in public or business administration, safety and risk, and appropriate experience of at least two (2) years in risk and safety, and
B. Extensive knowledge of the principles and practices of modern risk and safety management, knowledge of OSHA regulations, and
C. Background in risk and safety or other government compliance regulations is preferred, and
D. CSP (Certified Safety Professional) and/or CRM (Certified Risk Manager) designation and certification, ARM (Associate in Risk Management) preferred.
Necessary Knowledge, Skills and Abilities:
A. Knowledge of principles, practices and techniques of public risk management and safety.
B. Knowledge of state, federal, and local regulations related to area of responsibility.
C. Knowledge of public entity insurance market.
D. Knowledge of principles and practices of supervision and management.
E. Knowledge of PA Workers' Compensation law and PA Heart and Lung Act compliance.
F. Ability to effectively analyze factors concerning risk, liability, safety and occupational hazards.
G. Ability to identify and resolve problems.
H. Ability to prepare negotiate, and administer contractual agreements.
I. Ability to establish and maintain effective working relationships with City officials, supervisors, managers, employees, union representatives and the general public.
J. Ability to build and maintain positive relationships internally and externally.
K. Knowledge of computers and computer software, with ability to apply this aptitude in word processing, spreadsheet development, and document merges, etc.
L. Thorough knowledge of proper records management, retention of records and cataloguing of files.
M. Ability to prepare and analyze comprehensive reports, carry out assignments, and administer existing and proposed programs.
N. Ability to communicate effectively verbally and proficiently in writing with various employees, Bureau Managers, labor unions and the general public.
O. Ability to learn and apply personnel policies and procedures of the City of Allentown, insurance plan benefits, programs and other policies.
P. Ability to handle stressful situations.
Q. Ability to maintain confidential and sensitive information.
R. General knowledge of employment, compensation, organizational planning, employee relations, and training and development.
S. Able to work successfully and productively in a team environment or independently and deal with multi-tasks effectively.
T. Strong ability to perform well and be unfailingly diplomatic in a high pressure and complex environment.
U. Excellent problem-solving skills, exercise sound judgment, and demonstrate the ability to envision and deliver innovative solutions.
V. Proven analytical, planning and organizing skills.
W. Excellent communication and interpersonal skills with ability to listen effectively, respond appropriately, and maintain mutual comfort level while relating to a diverse workforce.
X. Excellent in written and spoken English.
Y. Results and people oriented, but have sound judgment and the ability to balance other business considerations.
Z. High energy level, ability to multitask, establish priorities, and work independently.
TOOLS AND EQUIPMENT USED:
Requires intensive daily use of personal computer, including Microsoft Office programs, HRIS system, calculator, telephone, copy machine and fax machine. Occasional use of AV equipment for orientations.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or meet the physical demands off the position.
While performing the duties of this job, the employee is constantly required to sit and talk or hear. The employee is required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. Background check and drug (illegal) screening prior to hire.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.