325-009 - BUREAU MANAGER
|Class Title: Fleet Bureau Manager|
Grade Number: 16N
Plan and oversee the City's garage and all equipment purchases. This person will oversee the daily operations of fleet management. This is accomplished by developing plans, administering the department budget, monitoring expenditures, and managing and training all personnel. Provide total quality management and performance of all fleet services regarding all aspects of fleet maintenance. Other duties include assisting other departments as needed.
Employee works under the general supervision of the Public Works Director.
Supervision is exercised over the work of the Maintenance Supervisor EVT, Office Manager, Emergency Vehicle Technicians, Diesel Technicians, Maintenance Welder, Maintenance Painter/Auto-body, Parts Specialist, and others engaged in public works activities in the Bureau of Fleet.
ESSENTIAL DUTIES AND RESPONSIBILITIES
This is a bureau manager's position requiring a person capable of demonstrating excellent administrative and organizational skills, judgment, planning and the ability to communicate effectively orally and in writing.
The position requires 24/7 - 365 availability for emergencies related to public safety and emergency management protocols related to fleet maintenance.
Employee must ensure that records are properly kept and reports correctly prepared, analyze costs and prepares budgets for the Fleet Maintenance bureau.
Plan and assign work of subordinate supervisors and union work crews engaged in the maintenance, inspection, repair of City equipment. Employee must coordinate the use of available equipment, materials, and manpower to obtain maximum effectiveness and economy.
Inspect and evaluate completed and ongoing projects, Interview subordinates in charge of the various phases of the work and give specific orders, discuss work progress and ascertain the amount of manpower, materials and supplies needed.
Employee shall revise contract specifications as needed for all materials, supplies and equipment utilized for the completion Fleet work.
Set standards, rules and regulations for the various activities completed in the Fleet Bureau.
Plan and coordinate the replacement, repair and sale of all fleet related equipment. Bureau Manager shall be responsible to determine which vehicles/equipment requires replacement and help specify and replace with equipment that will best suited for each department's needs.
Provide total quality management and performance of all contract services regarding all aspects of fleet maintenance.
Coordinate with the Public Works Director during emergencies and determines which vehicles or equipment will be scheduled for repairs in a prioritizing manner.
Ensure all safety practices are adhered to.
Provide quality and effective customer service with courtesy and understanding to our customers, citizens and internal departments.
Perform related work as may be required.
DESIRED MINIMUM QUALIFICATIONS
Education and Experience:
(A) Graduation from high school.
(B) Bachelor's Degree in public administration or related field.
(C) Minimum 5 years of supervisory experience with Fleet Management.
(D) General knowledge of Microsoft Excel, Access, Word and Power Point.
Equivalent combination of related education and experience
Necessary Knowledge, Skills, and Abilities:
(A) Knowledge of the materials, methods, equipment, and practices of fleet maintenance.
(B) General knowledge of Microsoft Excel, Access, Word, and Power Point
(C) Knowledge of Right-to-Know laws as instructed and posted.
(D) Employee must show some ability to input and extract data from computer database using queries and reports.
(E) Ability to plan, coordinate, inspect and schedule the work of the fleet employees.
(F) Ability to establish and maintain effective working relationships with employees, superiors and the general public.
(G) Employee must be capable of supplying total quality management and performance of all services regarding fleet maintenance.
Possession of a valid Class B CDL driver's license with airbrakes.
TOOLS AND EQUIPMENT USED
Require intensive daily use of personal computer, phone, fax machine, radio, copier, scanner, printer, laminator, shredder, automobile, line-levels and foot-rules. Occasionally uses all types of equipment/vehicles and tools to train employees.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently and repetitiously required to use hands to finger, handle, feel or operate objects. Occasionally reach with hands and arms. The employee frequently is required to stand and talk or hear. The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl, and smell.
The employee is occasionally required to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee frequently works in an office environment. While performing the duties of this job, the employee may work in all outside weather conditions. The employee occasionally works near moving mechanical parts and is occasionally exposed to wet and/or humid conditions and vibration. The employee occasionally works in high, precarious places and is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock. The employee occasionally works in the vicinity of hot materials that without wearing the proper clothing or proper safety equipment could cause severe burns. The employee occasionally works around heavy equipment.
The noise level in the work environment is usually quiet but occasionally loud.
Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Revised 11/10/2022 - GH