160-001 - GRANTS MANAGER
|City of Allentown |
Class Title: Grants Manager
Grade Number: 15N
Department: Community and Economic Development
Oversees the administration of the City's participation in the grant applications and management including federal and non-governmental applications and awards. This involves oversight of staff and program administration of the Community Development Block Grant Program (as well as other programs authorized by the Housing and Economic Recovery Act of 2008), the HOME Investment Partnerships Program (as well as other programs authorized by the Cranston-Gonzalez National Affordable Housing Act) and the Emergency Solutions Grants Program (as well as other programs authorized by the Stewart B. McKinney- Vento Homeless Assistance Act); as well as a variety of grants involving numerous city departments. This position includes serving as the lead staff person in the City's dealings with the United States Department of Housing and Urban Development, Department of Conservation and Natural Resources, as well as other major funders. Knowledge regarding regulations directly related to the programs mentioned above, and familiarity with regulations dealing with related topics such as: fair housing, environmental review, labor compliance, bidding procedures, report deadlines, prevailing wage determination, performance monitoring and program requirement education are required skills. The Grants Manager is also responsible for the preparation of contracts and the monitoring of agencies receiving funds, in addition to preparing plans and performance reports related to the programs mentioned previously.
The Grants Manager oversees staff that prepares the applications for the programs mentioned previously and may provide technical assistance for preparation of one-time grants in community development and other fields. The person works extensively with other organizations and community groups to resolve issues of concern, develop new programs or strengthen existing services.
Works under the supervision of the Director of Community and Economic Development
Exercises supervision over the Grants Compliance Administrators and the Grants Accountant.
ESSENTIAL DUTIES AND RESPONSIBILITIES
" Oversees the preparation of grant applications.
" Prepares and distributes correspondence and advertisements regarding notification of fund availability and requests for proposals.
" Provides technical assistance and direction to nonprofit organizations, in-house bureaus and neighborhood groups in proposal preparation;
" Coordinates proposal preparation between community groups;
" Conducts public hearings and meetings to obtain input on program development;
" Reviews proposals for accuracy, completeness and practicality;
" Analyzes proposals against Federal and City objectives;
" Presents recommendations for funding to City Staff, the Mayor and City Council;
" Presents the proposed applications to City Council for action at public meetings; Prepares the annual plans and performance reports which involves the collection and analysis of data.
" Coordinates the environmental review process when needed
" Prepares agreements for sub recipients of funds;
" Acts as local administrator of HUD's Integrated Disbursement and Information System (IDIS);
" Acts as local administrator of HUD's Disaster Recovery Grant Reimbursement (DRGR) system;
" Prepares requests for reimbursement of funds from HUD's IDIS; DRGR
" Collects, formats, and enters all necessary data from funded activities into IDIS; DRGR; and other non-HUD resources as needed
" Supervises project monitoring of sub recipients;
" Reviews financial transactions including transfers, purchase orders, authorizations to pay and requisitions against requirements, the application and the budget;
" Develops solutions and alternatives to problems and presents to Director for consideration;
" Prepares documents necessitated by changes or alterations in agreements; Administers Federal and State community development programs;
" Reviews and analyzes State, Federal and local legislation and programs to become aware of items that affect community development service delivery;
" Prepares appropriate correspondence and analysis for use by the Director and the Mayor;
" Serves as City liaison to the area human service planning agencies and, in conjunction with them, coordinates human services delivery for Allentown. Serves as City liaison to HUD's Community Planning and Development Division;
" Prepares responses to concerns or questions;
" Coordinates monitoring visits;
" Serves as liaison between funders, City and Sub recipients; and
" Performs related work as may be required.
Education and Experience:
Considerable experience in the administration of public sector programs, preferably Federal grant programs and graduation from a college or university of recognized standing, preferably a Master's degree, or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.
Necessary Knowledge, Skills and Abilities:
(A) Good knowledge of HUD regulations to ensure compliance with HUD contract conditions;
(B) Good writing skills so as to provide clear statements as to implementation issues and the Department's position regarding same;
(C) Sound judgement to determine possible alternatives and make wise choices among them,
(D) Ability to address details and follow through on all aspects of development process
(E) Ability to secure the confidence of the neighborhood organizations, both in terms of technical skill and advocacy;
(F) Good knowledge of data collection, public speaking and research skills
TOOLS AND EQUIPMENT USED
Requires intensive daily use of personal computer, adding machine and various software packages.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is constantly required to sit and talk or hear. The employee is required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Formal application, rating of education and experience; oral interview and reference
check; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Provide quality and effective customer service with courtesy and understanding to our customers, citizens and internal departments. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.